About Hybrid Mail Services
About Hybrid Mail Centre / NamPost Digital Solutions
Our mechanized Hybrid Mail Centre in Namibia is in a unique position to improve and assist customers with printing invoices, statements and electronic bulk messages via SMS.
In simple terms - a combination of electronic and physical mail. Usually, it involves digital data (on a CD, Memory Stick and or FTP site) that is transformed into physical letter items by printing, folding & inserting and distribution.
What we do
The following services are offered:
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Printing – Black & White
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Simplex – one side
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Duplex - both sides
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Folding & Inserting => Enveloping
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Franking => Add date stamp
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Distribution to various Post Offices
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E- Statements
Major Software and Equipment
Industrial Laser Printers:
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Three Canon printers – prints 135 pages per minute.
Flexible Productivity System (FPS) and Mail Stream Evolution (MSE) Inserters
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FPS insert 12 000 pages per hour
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MSE can insert 14 000 pages per hour
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Can insert an additional letter together with the notice at once.
Franking Machines
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Two Franking Machines - imprints at 170 per minute each
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Imprints Logo and Postage Paid
Software in Use
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Planet Press - design and production engine for data processing of Microsoft Access Database (Default Data Format)
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Machine readable Data Software – Ensure integrity and quality assurance.
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FPS and MSE Inserters together with MRDF (Machine Readable Data File) software provide a full audit trail matching items printed and inserted to ensure and maintain quality.
Production Process Flow
Planet Press (software suite) reads in data from the Access Database. It splits data, via email address list, into printed notifications and e-mail notifications. E-mail notifications will be sent out and a report will be generated. Planet Press compares this report with printed notifications and only processes those that are not e-mailed. The printed notifications are split into Windhoek, Namibia and International and then sorted via programming logic. With spooling software, printed notifications are sent to the printer. After printing, documents are inserted by the Inserter.
For Quality Assurance and accountability, a Machine-Readable Data File (MRDF) report will show documents that are printed and inserted. This is to ensure every mail item is accounted for and send out to the addressee. Thereafter, mail pieces are inserted into mailbags sorted per town and P O Box and dispatched for distribution.
Extract of Software Generated Reports:
NamPost Hybrid Mail will make use of its current software suite, Planet Press as well as its Printers and Folding & Inserting machines to process Roads Authority renewal and e-mail notices.
Contact Details for Hybrid / NamPost Digital Solutions
Tel: +264 61 201 3021 or +264 61 201 3117